RSO OFFICE MANAGEMENT ASSISTANT – US Citizens All Sources
The U.S. Mission in Ouagadougou, Burkina Faso is seeking eligible and qualified applicants for the position of RSO Office Management Assistant in the Regional Security Section.
Opening Date : November 10, 2023
Closing Date : November 23, 2023
Open to : US Citizens All Sources
Work Schedule : Full-time (40 hours/week)
SALARY : *Ordinarily Resident (OR) : $ 36,195 p.a. (Starting Salary)
(Position Grade : FP-08)

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

BASIC FUNCTION OF POSITION :

The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

QUALIFICATIONS REQUIRED :

EDUCATION : Completion of high school is required.

EXPERIENCE : Two years of administrative experience which would include some of the following types of administrative duties : filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.

LANGUAGE : English level IV (Fluent) Reading/Writing/Speaking is required. This may be tested.

SKILLS AND ABILITIES : Must be able to gather and analyze data relevant to specific issues, formulate conclusions, and make recommendations for action. Must have excellent interpersonal, briefing, and writing skills. Must be proficient in the Microsoft Office Suite, SharePoint and other general software applications. Incumbent will also need the ability to consult and explain technologies to non-technical users. Incumbent must have the ability to take initiative to troubleshoot, diagnose, and resolve general software application problems. Incumbent must be able to self-teach new technologies, modify existing processes and procedures, and utilize good communication skills to articulate user needs and system requirements.

JOB KNOWLEDGE : The incumbent must have superior knowledge, exceptional technical skills, and a thorough understanding of preventive maintenance techniques and practices, and the use of Key Performance Indicators (KPIs) in managing an effective preventive maintenance program and reporting on sustainment management. Must have a comprehensive knowledge of administrative support services to provide detailed and satisfactory services to customers. Must have a very detailed understanding of data processing, data mining and analytics tools to examine broad aspects of operations. Familiar with analytical methods involving qualitative and quantitative techniques for data analysis. Must be able to work well with individuals across several organizations and across cultures.

HOW TO APPLY : Applicants must complete the following application process to be considered :
• Create an account on the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/bfa/vacancysearch/searchVacancies.hms
• Choose Announcement Number Ouaga-2023-42 RSO Office Management Assistant – US Citizens All Sources and complete the online application.
• Upload any additional documentation that supports or addresses the requirements listed above (e.g., degrees, work attestations/certificates, wok permits & SF 50 if applicable) into the Electronic Recruitment Application system.
• For more information on how to apply, visit the Mission internet site : https://bf.usembassy.gov/jobs/.

Required Documents : Please provide the required documentation listed below with your application :
• A degree of completion of high school.
• Residency and/or Work Permit (If applicable)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable).
• SF-50 (if applicable).
• Relevant Work attestations and/or Certificates.
• Others

What to Expect Next : Applicants who are invited to take a language or skills test or who are selected for an interview will be contacted via telephone calls and/or email.
FOR FURTHER INFORMATION : The complete position description listing all the duties and responsibilities may be obtained by contacting the Human Resources Office at HROOuaga@state.gov

Note :
All applications must be for an open/advertised position.
Only shortlisted applicants will be contacted.

EQUAL EMPLOYMENT OPPORTUNITY : The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.