Opening Date : February 24, 2023
Closing Date : March 10, 2023
Open to : All interested candidates/ All Sources
Work Schedule : Full-time (40 hours/week)
SALARY : *Ordinarily Resident (OR) : CFA 8,824,957 p.a. (Starting Salary)
(Position Grade : FSN-06)

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

BASIC FUNCTION OF POSITION :

The incumbent oversees, directs, and executes all administrative functions and responsibilities for the Medical Unit as assigned by the Direct Hire Foreign Service Medical Specialists (RMO, RMOP, and MP). The incumbent acts as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, family members, LE Staff, personnel from other agencies and regional posts, and medical, nursing and ancillary health services within the local community. The incumbent is under the direct supervision of the Foreign Service Medical Provider.

QUALIFICATIONS REQUIRED :

1. EDUCATION : Two years of general college or university studies is required.

2. EXPERIENCE : Minimum one (1) year of experience as an Office Manager or Administrative Assistant is required.

3. LANGUAGE : English : (Good working knowledge) Reading/Writing/Speaking is required. French : (good working knowledge, speaking/reading/writing) is required.). These may be tested

4. SKILLS AND ABILITIES : Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases ; MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer. Requires ability to be resourceful and proactive in dealing with sensitive and confidential issues. Must be flexible, service-oriented, self-motivated and able to work within the existing Mission structure. Must have the ability to organize, multi-task, prioritize and work under pressure. Must possess strong customer service, verbal communication and listening skills. These may be tested.

5. JOB KNOWLEDGE : Detailed knowledge of MED’s policies and procedures. General working knowledge of the Mission to meet specific needs of the service population. Detailed knowledge of the host country local medical care system as well as of the host country general office supply vendors and service providers. Knowledge of office management systems and procedures ; knowledge of customer service principles and practices. Must understand basic accounting principles.

HOW TO APPLY : Applicants must complete the following application process to be considered :

• Create an account on the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/bfa/vacancysearch/searchVacancies.hms

• Choose Announcement Number : Ouaga-2023-005 Administrative Assistant FSN-06 and complete the online application.

• Upload any additional documentation that supports or addresses the requirements listed above (e.g. cover letter, degrees certificates, wok permits & SF 50 if applicable) into the Electronic Recruitment Application system.

For more information on how to apply visit the Mission internet site https://bf.usembassy.gov/embassy/jobs/

Required Documents :

Please provide the required documentation listed below with your application :

All Applicants :

• Residency and/or Work Permit (If applicable)
• Two years of general college or university studies is required.
• Work Attestations/Certificates
• Other documents

Eligible Family Member Applicants :

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

What to Expect Next : Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via telephone calls and email.

FOR FURTHER INFORMATION : Contact the Human Resources Office at 25 49 53 00

Note :

• All Applications must be made in English.
• All applications received after the deadline will not be considered.
• All applications must be for an open/advertised position.
• Only shortlisted applicants will be contacted.

EQUAL EMPLOYMENT OPPORTUNITY : The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.